Subordinate Court Registry Office
CIVIL SESSIONS COURT 1, BUTTERWORTH AND SPECIAL CORRUPTION COURT (MACC)
- Hearing civil cases in the jurisdiction of the Seberang Perai Civil Sessions Court, codes 51, 52 (odd), 53, 54, 56, 57, 58 and 59 and MACC cases.
- Handle all matters related to the trial of cases.
- Update case status in CMS.
- Conduct legal research and prepare reasons for judgment for cases appealed to the High Court and review evidence notes.
- Monitor and update the e-court system.
- Perform Administrative duties of Butterworth Court.
COURT OF CIVIL SESSIONS 2, BUTTERWORTH
- Cases have been divided into Civil Sessions Court 1 and Civil 3.
COURT OF CIVIL SESSIONS 3, BUTTERWORTH
- Hearing civil cases in the jurisdiction of the Seberang Perai Civil Sessions Court, codes 53KJ, 51KJ and 52 (even).
- Handle all matters related to the trial of cases.
- Update case status in CMS.
- Conduct legal research and prepare reasons for judgment for cases appealed to the High Court and review evidence notes.
- Monitor and update the e-court system.
COURT OF CRIMINAL SESSIONS 1, BUTTERWORTH
- Hearing criminal cases in the jurisdiction of the Seberang Perai Criminal Sessions Court, code 61,62,63,64 and 65 (Even),87 & PATI
- Handle all matters related to the trial of cases.
- Update case status in CMS.
- Conduct legal research and prepare reasons for judgment for cases appealed to the High Court and review evidence notes.
- Monitor and update the e-court system.
COURT OF CRIMINAL SESSIONS 2, BUTTERWORTH AND COURT OF ENVIRONMENTAL CASES
- Hearing criminal cases in the jurisdiction of the Seberang Perai Criminal Sessions Court, codes 61,62,63,64, 65 (Odd) and 81.
- Environmental Cases.
- Handle all matters related to the trial of cases.
- Update case status in CMS.
- Conduct legal research and prepare reasons for judgment for cases appealed to the High Court and review evidence notes.
- Monitor and update the e-court system.
MAGISTRATE'S COURT, BUTTERWORTH
- Hearing civil cases in the jurisdiction of Butterworth Court Seberang Perai Utara.
- Handling all matters related to the trial of civil suit cases under code A71, A72, A73, A74, 76, A77, A78.
- Update case status in CMS.
- Conduct legal research and prepare reasons for judgment for cases appealed to the High Court and review evidence notes.
- Monitor and update the e-court system.
- Hearing the application for remand.
MAGISTRATE'S COURT 2, BUTTERWORTH
- Tried criminal cases in the jurisdiction of Butterworth Court Seberang Perai Utara.
- Handling all matters related to the trial of cases:
- *Traffic Summons & JPJ.
- *Application code 82, 83, 85 & 86.
- Criminal Application code 89.
- Update case status in CMS.
- Conduct legal research and prepare reasons for judgment for cases appealed to the High Court and review evidence notes.
- Hearing the remand application and AADK Order.
BUTTERWORTH SESSION/MAGISTRATE CIVIL REGISTRATION UNIT
- Process new Sessions Court/Magistrate summons in CMS System.
- Contacting lawyers and relevant parties if there are problems and additional document fees.
- Process documents in the CMS system.
- Provide correspondence to the parties through the manual & CMS system.
- Generate bills for manual cases.
SESSION/MAGISTRATE BUTTERWORTH CRIME REGISTRATION UNIT
- Checking the registration of all cases through the CMS System.
- Process Departmental Summons Registration.
- Responsible for maintaining criminal cases, summons traffic summons/hearing through the CMS System.
- Issuing OTP for bail matters and new accused cases.
- Process subpoenas for Sessions/Magistrate cases through CMS & manual.
- Make bail arrangements & manage bail release for completed cases.
BUTTERWORTH SESSION/MAGISTRATE CRIMINAL APPEAL UNIT
- Registering notices of civil & criminal appeals into the appeal book and typing correspondence to lawyers.
- Prepare records of appeals for Sessions Court/Magistrate criminal cases & sent to the High Court.
- Receive and process documents received through the CMS System.
- Prepare records for review and transfer cases to the High Court.
- Responding to letters from prison for confirmation of caning.
- Generate bills for manual cases and maintain appeal files.
MEDIATION UNIT
- Manage the assignment of cases for mediation.
- Facilitate mediation sessions without going through a full trial.
FINANCIAL UNIT
- Receive revenue collection and deposit at the Payment Counter.
- Processing payments for canceled checks and EFTs.
- Managing the cash register.
- Provide travel claim payment vouchers for officers & staff.
- Maintain a cash book.
- Prepare monthly reports of results to POJ.
- Prepares collection statements and sends daily collections to the bank.
- Handle the disposal of payment vouchers, collection statements and payment receipts.
STATISTICAL UNIT
- Collect & review monthly statistics.
- Provide statistics (adhoc) from time to time.
- Ensure monthly statistical reports are prepared globally & sent to Penang State Court Statistics Unit within the specified time.
EXECUTION UNIT
- Assignment of Bailiff.
- Executed writs of seizure and sale for the Court of Session/Magistrate Butterworth.
- Execute distress, writ of possession and arrest warrant against judgment debtors who do not appear in Court.
- Updating cases in the CMS System.
ADMINISTRATIVE UNIT
- Take action on the correspondence of the Administrative Division as detailed by the Judge.
- Register/record all correspondence received on a daily basis.
- Updating administrative files.
- Update daily reports of security guards and area cleaning services and prepare Monthly Reports.
- Prepare/record canteen contract renewals, cleaning services, security control services.
- Prepare documents related to the maintenance of the Butterworth Court building.
- Take action on public complaints.
SERVICE UNITS
- Prepare and record documents for confirmation of appointment, confirmation in position and grant of pensionable status of Management and Professional Group and Support Group.
- Updating leave records for Butterworth Court officers / staff, leave applications for Bukit Mertajam Magistrate Court and Jawi Magistrate Court.
- Updating leave information in HRMIS.
- Provide weekly / monthly thumbprint reports.
- Updating course / training records of officers & staff, monthly reports of courses and e-training.
STORE/ASSET UNITS
- Store Management:-
- Order
- Stock receipt
- Record stock
- Storage
- Production
- Store/stock inspection
- Disposal
- Loss and write-off
- Handle all movable government assets at the departmental level including:-
- Acceptance
- Registration
- Use, Storage and Inspection
- Maintenance
- Disposal of Assets
- Loss and Write-off of Assets
LIBRARY UNIT
- Manage the loan / return of books and journals.
- Responsible for making deed amendments, deed index and amended deed.
- Manage correspondence, payments, purchase of books and journals with PTJ and the Malaysian Federal Court Library.
- Responsible for overseeing the Library inventory.
COUNTER UNIT
- Customer Service Officer
- Counter service
- Service Bureau
- Scan the documents that have been filed by the auctioneer/public for further action by the Civil Unit & Criminal Unit.
- Commissioner of Oaths
- Managing/recording Public Affidavits.