ADMINISTRATIVE UNIT

• Managing the administration of sanitary maintenance contracts, State Court.
• Manage the administration of departmental contracts.
• Managing matters related to Court security.
• Manage department vehicles, access cards and parking.
• Manage Department Identification Pass and Authorization Card applications.
• Manage and implement all types of procurement through direct purchase, quotation and e-Bidding.
• Managing the administration of Movable and Immovable Assets and Stores.
• Administer the security of Departmental Files in accordance with the Official Secrets Act and the National Archives.
• Manage housing, computer and vehicle loan applications.
• Manage the maintenance of Internet access and telephone lines.

SERVICE UNITS

• Planning and implementing human resource development and departmental staffing.
• Provide advice related to service matters.
• Manage the administration of service affairs in terms of confirmation in service, extension of probationary period, entry into pensionable positions, acting and promotion, job retention, transfer and retirement.
• Administer Service Record management.
• Prepare Income Change Statement (Kew.8) for Annual Salary Movement, Allowance Eligibility and Facilities according to current regulations.
• Manage disciplinary actions.
• Managing Property Declarations.
• Organizing internal courses.
• Manage overseas applications.
• Managing the affairs of the Annual Performance Evaluation Report.
• Administer and monitor the HRMIS system.
• Manage nominations for Federal and State Honors, Stars and Medals.

FINANCIAL UNIT

Revenue

• Manage, administer and implement matters related to government revenue from the receipt of revenue to the issuance of receipts through the ecf system.
• Manage, administer and be responsible for the Lower Court and High Court deposit accounts.
• Maintain ledger trust accounts and individual balances.
• Responsible for preparing payment vouchers and supporting documents for deposit refunds.
• Checking and maintaining Trust, Deposit and Revenue Reconciliation Statements.

Payments/Accounts

• Manage all types of bills and claims under the Managing Budget and Dependent Budget.
• Managing the Retail Cashier.
• Manage payroll.
• Issuing Local Orders and processing related payment vouchers.
• Maintain departmental contract administration in the eProcurement system.
• Reviewing and maintaining the Management and Development Adjustment Statement.
• Generate and maintain all financial reports

DEVELOPMENT & MAINTENANCE UNIT

• Planning, preparing and detailing every Physical Development plan for the Penang State Court from all aspects of Engineering.
• Manage and implement maintenance and repairs for ALL ENGINEERING DISCIPLINES, ensuring the Penang State Court buildings and facilities function properly.
• Review of the needs / additional facilities based on the current addition of functions for the Penang State Court.
• Ensuring that the Mechanical, Electrical, Civil and architect maintenance of the State Court runs well and follows the correct Engineering procedures and meets the department's requirements.

SECURITY UNIT

• Monitor the duties of private Security Guards from time to time.
• Supervise contract workers doing work in the courthouse.
• Ensure that every visitor who deals in the court is registered & wears a Security Pass.
• Carry out security patrols inside and outside the court building as well as the boundaries of the building area according to the schedule.