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Subordinate Court Registry Office

CIVIL SESSIONS COURT 1, BUTTERWORTH AND SPECIAL CORRUPTION COURT (MACC)

  • Hearing civil cases in the jurisdiction of the Seberang Perai Civil Sessions Court, codes 51, 52 (odd), 53, 54, 56, 57, 58 and 59 and MACC cases.
  • Handle all matters related to the trial of cases.
  • Update case status in CMS.
  • Conduct legal research and prepare reasons for judgment for cases appealed to the High Court and review evidence notes.
  • Monitor and update the e-court system.
  • Perform Administrative duties of Butterworth Court.

 

 

COURT OF CIVIL SESSIONS 2, BUTTERWORTH

  • Cases have been divided into Civil Sessions Court 1 and Civil 3.

 

 

COURT OF CIVIL SESSIONS 3, BUTTERWORTH

  • Hearing civil cases in the jurisdiction of the Seberang Perai Civil Sessions Court, codes 53KJ, 51KJ and 52 (even).
  • Handle all matters related to the trial of cases.
  • Update case status in CMS.
  • Conduct legal research and prepare reasons for judgment for cases appealed to the High Court and review evidence notes.
  • Monitor and update the e-court system.

 

 

COURT OF CRIMINAL SESSIONS 1, BUTTERWORTH

  • Hearing criminal cases in the jurisdiction of the Seberang Perai Criminal Sessions Court, code 61,62,63,64 and 65 (Even),87 & PATI
  • Handle all matters related to the trial of cases.
  • Update case status in CMS.
  • Conduct legal research and prepare reasons for judgment for cases appealed to the High Court and review evidence notes.
  • Monitor and update the e-court system.

 

 

COURT OF CRIMINAL SESSIONS 2, BUTTERWORTH AND COURT OF ENVIRONMENTAL CASES

  • Hearing criminal cases in the jurisdiction of the Seberang Perai Criminal Sessions Court, codes 61,62,63,64, 65 (Odd) and 81.
  • Environmental Cases.
  • Handle all matters related to the trial of cases.
  • Update case status in CMS.
  • Conduct legal research and prepare reasons for judgment for cases appealed to the High Court and review evidence notes.
  • Monitor and update the e-court system.

 

MAGISTRATE'S COURT, BUTTERWORTH

  • Hearing civil cases in the jurisdiction of Butterworth Court Seberang Perai Utara.
  • Handling all matters related to the trial of civil suit cases under code A71, A72, A73, A74, 76, A77, A78.
  • Update case status in CMS.
  • Conduct legal research and prepare reasons for judgment for cases appealed to the High Court and review evidence notes.
  • Monitor and update the e-court system.
  • Hearing the application for remand.

 

 

MAGISTRATE'S COURT 2, BUTTERWORTH

  • Tried criminal cases in the jurisdiction of Butterworth Court Seberang Perai Utara.
  • Handling all matters related to the trial of cases:
  • *Traffic Summons & JPJ.
  • *Application code 82, 83, 85 & 86.
  • Criminal Application code 89.
  • Update case status in CMS.
  • Conduct legal research and prepare reasons for judgment for cases appealed to the High Court and review evidence notes.
  • Hearing the remand application and AADK Order.

 

 

BUTTERWORTH SESSION/MAGISTRATE CIVIL REGISTRATION UNIT

  • Process new Sessions Court/Magistrate summons in CMS System.
  • Contacting lawyers and relevant parties if there are problems and additional document fees.
  • Process documents in the CMS system.
  • Provide correspondence to the parties through the manual & CMS system.
  • Generate bills for manual cases.

 

SESSION/MAGISTRATE BUTTERWORTH CRIME REGISTRATION UNIT

  • Checking the registration of all cases through the CMS System.
  • Process Departmental Summons Registration.
  • Responsible for maintaining criminal cases, summons traffic summons/hearing through the CMS System.
  • Issuing OTP for bail matters and new accused cases.
  • Process subpoenas for Sessions/Magistrate cases through CMS & manual.
  • Make bail arrangements & manage bail release for completed cases.

 

BUTTERWORTH SESSION/MAGISTRATE CRIMINAL APPEAL UNIT

  • Registering notices of civil & criminal appeals into the appeal book and typing correspondence to lawyers.
  • Prepare records of appeals for Sessions Court/Magistrate criminal cases & sent to the High Court.
  • Receive and process documents received through the CMS System.
  • Prepare records for review and transfer cases to the High Court.
  • Responding to letters from prison for confirmation of caning.
  • Generate bills for manual cases and maintain appeal files.

 

 

MEDIATION UNIT

  • Manage the assignment of cases for mediation.
  • Facilitate mediation sessions without going through a full trial.

 

 

FINANCIAL UNIT

  • Receive revenue collection and deposit at the Payment Counter.
  • Processing payments for canceled checks and EFTs.
  • Managing the cash register.
  • Provide travel claim payment vouchers for officers & staff.
  • Maintain a cash book.
  • Prepare monthly reports of results to POJ.
  • Prepares collection statements and sends daily collections to the bank.
  • Handle the disposal of payment vouchers, collection statements and payment receipts.

 

 

STATISTICAL UNIT

  • Collect & review monthly statistics.
  • Provide statistics (adhoc) from time to time.
  • Ensure monthly statistical reports are prepared globally & sent to Penang State Court Statistics Unit within the specified time.

 

 

EXECUTION UNIT

  • Assignment of Bailiff.
  • Executed writs of seizure and sale for the Court of Session/Magistrate Butterworth.
  • Execute distress, writ of possession and arrest warrant against judgment debtors who do not appear in Court.
  • Updating cases in the CMS System.

 

 

ADMINISTRATIVE UNIT

  • Take action on the correspondence of the Administrative Division as detailed by the Judge.
  • Register/record all correspondence received on a daily basis.
  • Updating administrative files.
  • Update daily reports of security guards and area cleaning services and prepare Monthly Reports.
  • Prepare/record canteen contract renewals, cleaning services, security control services.
  • Prepare documents related to the maintenance of the Butterworth Court building.
  • Take action on public complaints.

 

 

SERVICE UNITS

  • Prepare and record documents for confirmation of appointment, confirmation in position and grant of pensionable status of Management and Professional Group and Support Group.
  • Updating leave records for Butterworth Court officers / staff, leave applications for Bukit Mertajam Magistrate Court and Jawi Magistrate Court.
  • Updating leave information in HRMIS.
  • Provide weekly / monthly thumbprint reports.
  • Updating course / training records of officers & staff, monthly reports of courses and e-training.

 

 

STORE/ASSET UNITS

  • Store Management:-
    • Order
    • Stock receipt
    • Record stock
    • Storage
    • Production
    • Store/stock inspection
    • Disposal
    • Loss and write-off
    • Handle all movable government assets at the departmental level including:-
    • Acceptance
    • Registration
    • Use, Storage and Inspection
    • Maintenance
    • Disposal of Assets
    • Loss and Write-off of Assets

 

 

LIBRARY UNIT

  • Manage the loan / return of books and journals.
  • Responsible for making deed amendments, deed index and amended deed.
  • Manage correspondence, payments, purchase of books and journals with PTJ and the Malaysian Federal Court Library.
  • Responsible for overseeing the Library inventory.

 

 

COUNTER UNIT

  • Customer Service Officer
  • Counter service
  • Service Bureau
  • Scan the documents that have been filed by the auctioneer/public for further action by the Civil Unit & Criminal Unit.
  • Commissioner of Oaths
  • Managing/recording Public Affidavits.